SB167 Basic Police Academy Registration Info/Checklist (SELF-SPONSORED)

APPLYING FOR VA BENEFITS? Click here for detailed instructions. FAFSA, see bottom of page

If you are being sponsored by an agency, please refer back to the Downloads page for this class which indicates “AGENCIES ONLY”. These instructions are for self-sponsored (those putting themselves through The Academy).

You may not register for this course until you have submitted the Basic Police Academy Pre-Registration Form.


Once you have submitted the Basic Police Academy Pre-Registration Form, and submitted passing scores from both exams, contact our main office for registration instructions, including how to pay the course deposit. Note that all course fees must be paid in full at least two weeks prior to the first day of class.


Once you have paid the deposit, e-mail copies of the following to Laurie Hogue (

  • Basic Academy Cover Sheet
  • Photocopy of valid CA driver’s license, or other government-issued photo ID
  • Photocopy (front and back) of your medical insurance card; you must have coverage for the duration of the class
  • 3-year DMV abstract (request from a DMV office); must be dated within 90 days from the start date of class
  • Self Attestation Form (Self-Sponsored recruits only)
  • After you have submitted the above items, and your reservation is confirmed, the staff assistant will e-mail further college application instructions

Submit the following original documents before the first day of class (adhere to time specifications):

  • DOJ — take this form to a Livescan location (use a law enforcement facility to avoid possible delays in your clearance). Your clearance must be dated within six months prior to the start date of the class. We need the original document that the DOJ mails to you after your fingerprints are processed; not the receipt the Livescan operator hands to you on the day your prints are taken. Be advised: DOJ does not offer expedited services.
  • Medical Exam Report and Physical Clearance Limitation Forms — take these pages to your physician no sooner than 30 days prior to the start date of your class. 

Every recruit must submit proof of ownership for their firearm. If your firearm is a recently purchased one, the receipt from purchase can be submitted as proof of ownership. Otherwise, one of the following forms must be completed, must be notarized, then mailed, along with the required form fees, to DOJ. Note: DOJ can get backlogged processing these forms; therefore, please email a copy of the signed and notarized form prior to sending the original to DOJ.

PT Gear:

  • Visit our office at least one month prior to class start date to be fitted for PT gear.
    • PT fittings can be completed at the San Jose office without an appointment Monday-Friday, 8:00am-4:30pm. An appointment is required to try PT gear on at any other Academy location.

Class Materials:


Fees for additional gear or materials must be paid in full at least two weeks prior to start date of class.

Reference items:

  • Student Needs List — Review this doc as soon as possible and, if you do not already own a firearm, proceed with the handgun process early — you will have to take into account imposed waiting periods; other additional requirements may vary by supplier.
  • Basic Academy COVID-19 Procedure — Review and follow daily procedures while on campus
  • Orientation Letter – TBA

Financial Aid:

Registration and transcripts for this class will be processed through Gavilan College (school code: 001202). To lower your overall class fees, visit the Gavilan College financial aid page to explore options which may be available.

If you plan to apply for any financial aid, including the BOG Waiver, please inform our front office staff as soon as possible. If you have further questions, please contact our main office.