SB148 SELF-SPONSORED Basic Police Academy Registration Info/Checklist

APPLYING FOR VA BENEFITS? Click here and choose VA Procedures for GAV. FAFSA, see bottom of page.

If you are being sponsored by an agency, please see the other Downloads page for this class which indicates "AGENCIES ONLY." These instructions are for self-sponsored (those putting themselves through The Academy).

Prerequisites for this class are:

Passing scores from another agency may be accepted if they fulfill the prerequisite criteria as stated above and if dated within one year of the start date of this class. Submit for Academy Director approval via email.


Once you have passing scores from both exams, contact our main office for registration instructions, including how to pay the course deposit. Note that all course fees must be paid in full at least two weeks prior to the first day of class.


Once you have paid the deposit, email copies of the following to Laurie Hogue:

  • Application
    • Apply to Gavilan College through OpenCCC (this is a multi-step process detailed here); submit the form found in the link as soon as you obtain both ID numbers
  • Basic Academy Cover Sheet
  • Photocopy of valid CA driver’s license, or other government-issued photo ID
  • Photocopy (front and back) of your medical insurance card; you must have coverage for the duration of the class
  • 3-year DMV abstract (request from a DMV office); must be dated within 90 days from the start date of class
  • Self Attestation Form (Self-Sponsored recruits only)

Submit the following original documents before the first day of class (adhere to time specifications):

  • DOJ -- take this form to a Livescan location (use a law enforcement facility to avoid possible delays in your clearance). Your clearance must be dated within six months prior to the start date of the class. We need the original document that the DOJ mails to you after your fingerprints are processed; not the receipt the Livescan operator hands to you on the day your prints are taken. Be advised: DOJ does not offer expedited services.
  • Medical Exam Report and Physical Clearance Limitation Forms -- take these pages to your physician no sooner than 30 days prior to the start date of your class. 

Every recruit must submit proof of ownership for their firearm. If your firearm is a recently purchased one, the receipt from purchase can be submitted as proof of ownership. Otherwise, one of the following forms must be completed, must be notarized, then mailed, along with the required form fees, to DOJ. Note: DOJ can get backlogged processing these forms; therefore, please email a copy of the signed and notarized form prior to sending the original to DOJ.

PT Gear/Materials:

  • Visit our office at least one month prior to class start date to be fitted for PT gear.

PT fittings can be completed at the San Jose office without an appointment Monday-Friday, 8:00am-4:30pm. An appointment is required to try on PT gear at any of our other Academy locations.

  • Certain class materials will be delivered via Dropbox. Hard copy versions can be purchased for an additional fee. Notify staff immediately to place an order for printed material.


Fees for additional gear or materials must be paid in full at least two weeks prior to start date of class.

Reference items:

  • Student Needs List -- Review this doc as soon as possible and, if you do not already own a firearm, proceed with the handgun process early -- you will have to take into account imposed waiting periods; other additional requirements may vary by supplier.
  • Orientation Letter -- check back later for this document.

Financial Aid:

This class is being held in San Jose, while registration and transcripts will be processed through Gavilan College (school code: 001202). To lower your overall class fees, visit the Gavilan College financial aid page to explore options which may be available.

If you plan to apply for any financial aid, including the CA College Promise Grant, please inform our front office staff as soon as possible. If you have further questions, please contact our main office.

Physical Clearance Limitation Form V 9-17.pdf196.17 KB